THE EUROPEAN FISHERIES CONTROL AGENCY - EFCA - IS A EUROPEAN UNION BODY ESTABLISHED IN 2005 TO ORGANISE OPERATIONAL COORDINATION OF FISHERIES CONTROL AND INSPECTION ACTIVITIES BY THE MEMBER STATES AND TO ASSIST THEM TO COOPERATE SO AS TO COMPLY WITH THE RULES OF THE COMMON FISHERIES POLICY IN ORDER TO ENSURE ITS EFFECTIVE AND UNIFORM APPLICATION.
The Agency follows the personnel policy of the Staff Regulations applicable to European Institutions and Bodies. The successful candidates will be offered a post on the basis of the Staff Regulations applicable at the moment of contract signature.
The EFCA is organising selection procedures with a view to drawing up a reserve list up to 10 candidates for the following position:
EFCA – TA – AST4 - 1304 – ADMINISTRATIVE ASSISTANT
The Agency will welcome applications from highly motivated candidates to participate in the development of EFCA.
Candidates are recruited on the condition they have full rights as a citizen. Candidates must have fulfilled any obligations imposed on them by laws concerning military service and meet the character requirements for the duties involved.
The EFCA has an independent and separate recruitment process from other EU institutions or other EU agencies.
In its recruitment, the EFCA only considers applications relating to positions which have been advertised, which means that unsolicited applications are not processed, with a view to maintain equal treatment of applicants. If a candidate considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities to the Executive Director of the EFCA.
1. Conditions of employment
The successful applicants will be appointed as Temporary Staff members of EFCA, according to the provisions of Article 2, Title I of the Conditions of Employment of other servants of the European Communities (CEOS).
The successful candidates will be recruited in the grade mentioned in the title of the offered position.
Recruitment follows the rules and practices of EU Institutions and bodies and successful candidates are offered:
- three-year renewable contracts as Temporary Agent.
The place of employment is Vigo, Spain.
2. General conditions for applications
Candidates may apply only where meeting the following criteria for consideration of their application:
You must be a national of one of the Member States of the European Union or of Iceland or Norway.
You must be entitled to your full rights as a citizen.
You must have fulfilled the obligations imposed on you by the laws concerning military service.
You must meet the character requirements relating to the position you apply for.
You must submit a completed application for each post applied for.
Candidates may apply in any of the official languages of the European Union, but it would be helpful to apply in English in order to facilitate the selection process, when the Agency follows a practise of using English as working language. However candidates are also requested to state their educational qualifications and positions held in the language of origin.
The Agency is an equal opportunity employer and accepts applications without discrimination on the grounds of age, race, political and/or religious beliefs, sex or sexual orientation, marital and/or family status and regardless any kind of disability.
If you are invited to an interview, you will be asked to submit supporting documents to prove the information provided in your application.
B. Submission of applications
Each application shall contain the following documents:
- A detailed curriculum vitae in European format (that can be obtained at the following address http://europass.cedefop.europa.eu/en/home),
- A motivation letter of 2 pages maximum including a clear mention of the post applied for and of your address for correspondence and for invitation to interview.
These three documents should be sent by electronic mail only to:
Please mention in the subject line your last name followed by the position reference:
--> FAMILY NAME – EFCA-TA-XXX-XXXX
Please, note that only complete applications containing the above mentioned documents and information required will be taken into account.
Deadline for sending your application is: 1 August 2013
3. Selection procedure
A selection board is set up for the selection procedure. The principle of confidentiality is enshrined in Article 6 of Annex III to the Staff Regulations, which states that the proceedings of the selection board must be secret. It works in two ways: first, it imposes obligations to ensure equal treatment for candidates; and second, it seeks to protect the selection board to ensure that its decisions are totally impartial.
The selection board adheres strictly to the conditions of admissions laid down in the publication notice when deciding whether or not candidates are to be admitted. Candidates admitted to a previous selection procedure will not be automatically eligible.
Candidates are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.
Should the selection board discover at any stage in the procedure that the candidate does not meet one or more of the general or special conditions for admission to the selection procedure or that the information on the application form does not correspond with the supporting documents, the candidate will be disqualified.
The selection board decides on those candidates who are admitted to the selection procedure in accordance with the requirements as specified in the publication notice. The applications of the candidates admitted to the selection procedure are reviewed and the selection board decides on those candidates who are invited to attend for interview. The interviewees will be asked to undergo a written test consisting of some/all of the following components: general aptitudes and language abilities to the extent necessary for the performance of the duties, knowledge on European integration, the institutions and the Agency and specific competencies with reference to the profile. Following the interviews, a reserve list of suitable candidates will be set up.
B. Reserve list and recruitment
Each candidate will be informed by letter whether or not he/she has been placed on the reserve list. The validity of the reserve list is up to 2 years from the date of the letter informing the candidate and may be extended. Therefore candidates whose name will be put on a reserve list could be offered a contract during this period of time. Candidates should note that inclusion on the reserve list does not guarantee recruitment. The recruitment procedure is as follows: as and when funds become available, candidates on the reserve list will be considered and the reserve list will be drawn on to fill vacancies. If a letter of intention is issued, the candidate must undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved and the candidate must provide original or certified copies of all relevant documents.
It should be noted that under the present Staff Regulations the retirement age for staff is:
• either automatically at the age of 65 years;
• or, at the staff member’s own request, at the age of 63 years or where the staff member is between 55 and 63 years of age and satisfies, as specified in the Conditions of Employment of Other Servants, the requirements for immediate payment of a pension.
These above conditions may change in light of revision to the Staff Regulations. The Agency employs Temporary Agents in accordance with the Conditions of employment of other servants of the European Communities, on 3 years' contracts with the possibility of extension for 3 further years and the possibility of a second extension which would convert these contracts into indefinite contracts.
Successful candidates who are recruited undergo an initial probation period of 6 months.
C. Pay and welfare benefits
The pay of staff members consists of a basic salary, to be weighted to compensate the Vigo cost of living and of additional allowances and deductions.
• Basic Salary: There is a basic salary scale for each grade, divided into a number of steps. Staff members progress automatically to the next step every two years until they reach the top of the scale for that grade. The basic monthly starting salary for the first step is 3.844,31 Euro and for the second step 4.005,85 Euro in the grade AST 4 (figures in Euro valid as of 1 January 2011 do not include any allowances).
Temporary Agents at EFCA shall be appointed to the grade set out in the notice of the selection procedure they have passed. In accordance to Art. 32 of the Staff Regulations a Temporary Agent shall be recruited at the first step in his grade. EFCA may allow additional seniority up to a maximum of 24 months (which corresponds to one additional step above step 1) to take account of professional experience. Any duly certified professional activity connected with one of EFCA’s areas of activity shall be taken into account. Any given period may be counted only once.
Allowances: In addition to their basic salary, staff members may be entitled to various allowances, in particular an expatriation or foreign residence allowance (depending whether the candidate has left his/her Member State to take up employment with the EFCA), and family allowances (depending on personal circumstances): household allowance, dependent child allowance, preschool allowance, education allowance.
Deductions: Staff pays an EU tax at source and deductions are also made for medical insurance, pensions and unemployment insurance. Salaries are exempt from national tax.
Under certain circumstances, in particular where staff members are obliged to change their place of residence in order to take up employment, the Agency may also reimburse various expenses incurred on recruitment, notably removal expenses.
Additional information can be obtained from the web site of the EFCA. Furthermore, the following link gives you direct access to the Staff Regulations:
Please, take note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.
Please note that the selection process may take some time to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed on the web site of EFCA.
D. Data Protection
Please take note of the information on data protection for candidates in EFCA recruitment procedures.
4. Specific requirements and details of positions offered
Reporting to the Head of Unit A Resources, and as regards the day-to-day work, under direct supervision of the Section Officer, the jobholder contributes to the good functioning of the Unit by performing administrative duties under the applicable frameworks and service requirements. His or her tasks will include in particular:
- Contribute to the functioning and continuity of the Unit and in particular the HR Section by providing administrative and organizational support for HR procedures and activities;
- Follow-up on determination and implementation of individual rights and obligations of staff;
- Organizing and follow up on all stages of staff selections;
- Follow-up on the recruitment, entry into service and departure of staff;
- Support the management of staff contracts;
- Contribute to the budget planning for of HR expenditure, and operational verification of transactions;
- Handling to staff queries on issues related to the above areas;
- Preparing reports and information for management and staff in the areas of responsibility;
- Acting as back-up for other HR Section staff;
- Other tasks as assigned.
Qualifications and experience required
A. Eligibility criteria
- A level of post-secondary education of at least three years attested by a diploma and at least 6 years of professional experience after that diploma; or a level of secondary education attested by a diploma giving access to post-secondary education and at least 9 years of professional experience after that diploma;
- Thorough knowledge of English with a good knowledge of at least one other official language of the European Union.
B. Selection criteria
- Proven work experience in human resources of at least four years, preferably within an international organisation;
- Excellent organisational skills and ability to manage priorities simultaneously while remaining result-oriented;
- High level of tact and discretion, honesty and integrity;
- Ability to work independently, co-operate in the team and to take initiative;
- Excellent communication skills – ability to respond to and to explain on complex issues and to write in a clear and concise manner;
- Good knowledge of the EU Staff Regulations and of their implementation;
- Proven experience in the use of office and HR related IT-applications.
- Work experience in an EU Institution or agency or in a multicultural environment;
- Knowledge of further languages of the European Union.